Administrative Assistant

The Position

We are looking for an Office assistant to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Ultimately, the Office assistant should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.  

Responsibilities

• Responsible for the internal communication, document management and in-house or off-site activities for the team. 
• Assumes the front-office duties: handling incoming calls and correspondence, hosting visitors. 
• Assist in the onboarding process for new hires. 
• Takes care of the office maintenance and repair. 
• Liaise with facility management vendors, including cleaning, catering and security services.
• Scheduling meetings, appointments, internal events and business related travels. 
• Establishes, maintains, manages the contacts & relationship with office suppliers and contractors. 

Who you are

• You have higher education in Business administration, Economics or other. Proven experience as an Office assistant, Front office assistant or Administrative assistant 
• High level computer literacy (MS Office, etc) 
• Effective communication, problem solving, time management and multitasking skills 
• Project management skills 
• Attention to detail and problem solving skills 
• Excellent written and verbal communication skills Fluent in Lithuanian and English
  
  

Who we are
At Roche, more than 100,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we’ve become one of the world’s leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.

Roche is an Equal Opportunity Employer.