32
- Skelbimas
- Atlygis/Miestas
- Apie įmonę
An international company focused on utilities, infrastructure, and commodities sectors with offices in London, Gibraltar, New York, Cayman Islands; and a research partner in Vilnius is seeking an individual to assist with office and research administration. Candidate should have a proactive attitude and the ability to work independently, as a part of an international team. Handling time-sensitive requests will be highly valued in candidates.
Requirements:
- Fluency in English with very strong written and verbal communication skills (C1-C2 levels)
Financial services background, ideally within investment bank/ private equity, hedge fund - Experience managing corporate access
- Candidates with a BSc degree in English Philology, Public Relations, Marketing are highly valued
- Proficiency with Microsoft Office suite, particularly Outlook, Excel, PowerPoint and Word
- Team player; Must possess an extremely positive attitude
- Exercises good judgment
- Can prioritise well, Excellent multi-tasker
- Uses own initiative
- Good communicator
- Maintains confidentiality
- Proactively seeks and identifies additional projects
- Accepts constructive feedback, learns from mistakes
- Financial services experience
- Ability to work autonomously and within a small team environment; flexibility to provide backup to office manager, and team EA as required
- Ability to work in a fast-paced environment and retain professionalism and accuracy
- Ability to work in a global office environment with flexibility to juggle multiple time zones and tailor interactions/communications with an awareness of cultural sensitivities
- Strong attention to detail with the ability to be proactive, solve problems, think ahead, and multi-task daily
- Excellent written & oral communication skills
Potential Tasks:
- To support and act as executive assistant for the wider team
- Schedules and organizes complex activities such as meetings, travel (including overseas), conferences and department activities for all members of the wider team.
- Manages all calendar events for the wider team
- Responds accurately and timely, to regularly occurring requests for information
- Send communications to office staff, as necessary, regarding office routines and updates
Work directly with company management and employees to fulfil various service and supply requests - Tasks may include: supplies procurement, vendor management, coordinating events, light HR support, and ad hoc administrative research
- Reviews expenses for the office and the wider team
- Manage and organise regular and ad hoc internal and external meetings, for the wider team across all time zones, prioritising and re-arranging where necessary
- Assisting with sorting and delivering incoming/outgoing mail/packages/deliveries
- Maintain highly confidential information
- Maintain personnel extension directory
- Maintains detailed filing structure
- Coordination of other administrative assistants over time
- Ad hoc travel arrangements
- Field enquiries and departmental emails as required, take and relay messages accurately, dealing with enquiries and redirecting where appropriate
- Maintain the contact database and entering new contact information on a regular basis
Other ad-hoc administrative duties as required
We offer:
- Competitive salary and good performance related award
- The best growth opportunities in the industry
- Opportunity to learn from people around the world
- Office perks like food, pizzas and company funded sports
- Office in the heart of Vilnius
€
2300
Vietovė
- Vilnius, Vilniaus apskritis, Lietuva
Laikas
- Visa darbo diena
Kontaktinis asmuo
Darja Demchenko
Darja Demchenko