OFFICE ADMINISTRATOR

Are you ready to join an international team of aviation professionals?

We promise a highly challenging field and wide scope of responsibilities that would initially cover:

• Service clients, would it be external or internal, keeping customer experience at the highest level.
• Coordinate office activities to secure efficiency and compliance to company policies.
• Handle all incoming enquiries (internal-external).
• Administrate documents, via internal system (DocLogix).
• Assist clients on business travel requests, book travel tickets and hotels.
• Approve invoices via Omniva system.
• Monitor company email box, CRM and internal project management system.
• Keep stock of office supplies and place orders when necessary.
• Manage migration matters (writing LOIs, dealing with migration authorities and clients).
• Organise entertainment flights and site excursions.
• Accomplish other tasks delegated from a direct manager.

We dream about a team member who:

• Has more than one year of experience in customer service.
• Has better than average written and spoken communication skills.
• Knows how to manage several complex projects at once.
• Is able to work independently and is self-motivated.
• Is flexible with good time management skills.
• Is curious and has inquisitive thinking such as exploration, investigation, and learning.
• Is respectful and has a positive attitude, and is service-minded.
• Is full of energy and commitment.
• Previous experience working with DocLogix system can be an advantage.
• Has good skills in a Microsoft Office 365 environment.
• Uses the English and Lithuanian language at an effective operational independent level.
• Uses the Russian language (would be an advantage).

What we offer you:

• A health Insurance package in compliance with company policy.
• Additional holiday days in compliance with company policy.
• A Wellness day to take care of yourself and relax.
• Mental gym to support your emotional wellbeing from Mindletic.
• Contemporary and convenient office space in a new growing AEROCITY area.
• Child care zone, gym, entertainment flight with a full flight aviation training simulator.
• Public transport cover during the weekdays or parking space near the office.
• Discounts and special offers from various partners of the group.
• Extensive on boarding plan to ease your integration into company.
• An international and multicultural environment in vibrant industry with plenty of challenges to achieve.
• Personal growth possibilities if you are eager to progress in your career, we have a bunch of examples to share.

Please feel free to apply to any of the above Office Administrator career options and we shall discuss the requirements based on your experience: