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Executive Assistant
Platforma LT, UAB

Executive AssistantPlatforma LT, UAB

An international company focused on utilities, infrastructure, and commodities sectors with offices in London, Gibraltar, New York, Cayman Islands; and a research partner in Vilnius is seeking an individual to assist with office and research administration. Candidate should have a proactive attitude and the ability to work independently, as a part of an international team. Handling time-sensitive requests will be highly valued in candidates.

Requirements:

• Fluency in English with very strong written and verbal communication skills (C1-C2 levels)
• Proficiency with Microsoft Office suite, particularly Excel, PowerPoint and Word
• Team player; must possess an extremely positive attitude
• Exercises good judgment
• Can prioritise well, excellent multi-tasker
• Uses own initiative
• Maintains confidentiality
• Proactively seeks and identifies additional projects
• Accepts constructive feedback, learns from mistakes
• Financial services experience
• Ability to work autonomously and within a small team environment; flexibility to provide backup to office manager, and team EA as required
• Ability to work in a fast-paced environment and retain professionalism and accuracy
• Ability to work in a global office environment with flexibility to juggle multiple time zones and tailor interactions/communications with an awareness of cultural sensitivities
• Strong attention to details with the ability to be proactive, solve problems, think ahead, and multi-task daily
• Excellent written & oral communication skills

Potential Tasks:

• To support and act as an executive assistant for the executive team
• To schedule and organize complex activities such as meetings, travel (including overseas), conferences and department activities for all members of the executive team across all time zones, prioritising, and re-arranging where necessary
• To manage all calendar events for the executive team
• To respond accurately and timely to regularly occurring requests for information
• To work directly with the company management and employees to fulfil various service and supply requests
• Other potential tasks may include supplies procurement, vendor management, coordination of events, light HR support, and ad hoc administrative research
• To maintain detailed filing structure
• Coordination of other administrative assistants over time
• Ad hoc travel arrangements
• Maintain the contact database and entering new contact information on a regular basis
• Other ad-hoc administrative duties as required

We offer:

• Competitive salary and good performance related award
• The best growth opportunities in the industry
• Opportunity to learn from people around the world
• Office perks like food, pizzas and company funded sports
• Office in the heart of Vilnius

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