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Company Secretary Manager
Company Secretary Manager
Company Secretary Manager
Alter Domus Lithuania, UAB
Company Secretary Manager
Company Secretary Manager

Company Secretary ManagerAlter Domus Lithuania, UAB

YOUR FUTURE RESPONSIBILITIES

  • Leading the provision of services related to the UK Register of Overseas Entities (“ROE”) and Process Agent.
  • Oversight of a portfolio containing a mix of real estate and private equity corporate entities (mainly UK entities but also some incorporated in offshore jurisdictions tax resident in the UK) and acting as one of the main liaison and points of contact for all matters relating to the client. This includes the day-to-day company secretarial operations of the entities managed by Alter Domus and the various transactions (including but not limited to incorporations, share allotment, capital reduction, change of directors, strike off, amendment of articles of association, buy back, power of attorney, loan notes, UK establishments etc.).
  • Assisting the Company Secretarial senior management with the leading of a small team of 2-3 staff and be responsible for up to date technical knowledge and ensuring operational excellence is delivered to clients.
  • Supervise the preparation of board and shareholders' meetings and ensure processes and turnaround are adhered to.
  • Leading the set-up and/or take-on of new client structures including:
    ensure a corporate services agreement is in place;
    review client structure charts, assess risks and due diligence required and coordinate our
  • Compliance on-boarding process; ensure smooth transfer of the entities’ data from the incumbent to Alter Domus (e.g. implement onboarding checklists or trackers);
  • Taking a role of lead coordinator in complex international transactions and financings.
  • Corresponding with portfolio of clients, board members, and liaise with third-party intermediaries such as banks, lawyers, accountants and tax advisors.
  • Providing guidance to clients on company secretarial matters and corporate governance best practice.
  • Ensuring entities statutory deadlines are met and statutory records, registers, systems etc. are kept in order.
  • Acting as primary contact for clients and other offices requiring ROE services, performing and coordinating the verification and registration of overseas entities and their registrable beneficial owners’ details on a timely basis.
  • Acting as primary contact for clients and other offices requiring Process Agent services.
  • Monitoring changes in relevant legislation and the regulatory environment and take the appropriate action on behalf of clients and internally.
  • Undertaking management responsibilities for your team, including allocation of workflows, day to day HR functions, conducting appraisal processes etc.
  • Supporting the senior management with the business development activities, including preparation of fee proposals and attending meetings with prospects.
  • Responsible for the finance KPIs to include completing internal financial reports, ensuring timely timesheet completion, monitoring of out of scope work, tracking billing process and chasing debtors.

YOUR PROFILE

What we’ll look for on your CV:

  • Hold a law degree;
  • You have at least 5 years of company secretarial experience (preferably in a professional financial services environment);
  • You have experience managing corporate international structures;
    Knowledge of Compliance/AML rules and ability to identify UBOs and work out list of KYC required;
  • You possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate;
  • You possess good communication and management skills and are able to delegate work and supervise a team;
  • You are organised with an eye for detail;
  • You are able to work under pressure;
  • You demonstrate commitment to deliver excellent client service;
  • You have the ability to prioritise and handle multiple projects simultaneously;
  • Holding any other relevant professional qualification (Chartered Governance Institute or equivalent) or be working towards one would be an asset but not mandatory;
  • Knowledge of Diligent entities (formerly Blueprint) would be an asset but not mandatory.
     

What will make you stand out in a crowd:

  • good analytical and research skills;
  • able to work independently or in a team;
  • possessing team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate.

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