Office Administrative Assistant

SALARY: from 1,600 EURO Gross
FULL-TIME, PERMANENT.


Come join our fantastic team in Vilnius and play a key role in the areas of office administration, employee engagement activities and internal communications. Working within Notified, you will build relationships with teams not only in Vilnius but internationally and we will provide you with the exposure and support needed to develop your skills and experience further within a global, progressive, and innovative company with exciting plans for 2023!

Your tasks will include…

General office administration and support:
• Administrating facilities management activities via regular liaison with building landlord and office suppliers
• Ensure Notified meets Lithuanian Health and Safety regulations
• Managing office related invoices and payments to our suppliers
• Organisation and booking of meetings, meeting invitations, agendas and minutes
• In charge of daily office administration duties and other responsibilities required to ensure smooth office operations (stockroom, documentation, parking, shipments, etc.)
• Key point of contact for all colleagues on daily office activities
• Hosting and supporting visitors to the Office
• Providing general support for Site Manager

Employee wellbeing and engagement:
• Planning, organizing, and executing employee engagement activities
• Organisation of staff functions (Summer and Christmas events, etc.)
• Establish good working relationships with team members/managers
• Assist to communicate about Vilnius events across the global organization.


What you’ll bring…

Skills & Knowledge
• Excellent knowledge of MS Office packages including Word, Excel and PowerPoint
• Previous experience in a Clerical/Administrative position
• Good communication skills, written and verbal including fluency in English
• Good time management skills
• Educated to a Degree level 

Personal Profile
• Efficient and organised
• Proactive and productive
• Very flexible approach to work, willing to take on tasks inside and outside of role as required
• Focused during working hours to ensure smooth running of the business
• Ability to multitask
• Demonstrate Initiative, with the ability to work independently
• High personal integrity, ethics and credibility


Who are Notified…

Notified® is a business segment within Intrado, and is the world’s only communications cloud for events, public relations, and investor relations to drive meaningful insights and outcomes. Our Events Cloud enables event planners, marketers, and communications professionals to create unforgettable experiences which build brand and community engagement through hybrid events, conferences, trade shows, town halls, and product launches. Notified’s PR Cloud enables public relations professionals to reach global audiences, monitor brand sentiment, send press releases via GlobeNewswire®, measure success, and drive earned media. Navigate the media landscape and tap into real-time analytics from an integrated, intelligent, and easy-to-use platform. The Investor Relations Cloud enables investor relations professionals to manage communications – earnings calls, regulatory filings, press releases, investor days, and IR Websites – to maximize shareholder value. Activate your market strategy and manage dynamic communications and regulatory requirements from one platform.

We place a lot of value in giving our clients the solutions and support they need to operate efficiently and successfully. This same desire we use to set our customers up for success applies to our employees as well. Notified is committed to helping our employees and their families maintain a healthy work/life balance, to build a financially secure future. Self-development and learning are key with all our global employees having access to our internal learning and development university DevelopU for career and skills enhancement.


What’s next…

Qualified candidates will be contacted by a member of our in-house recruitment team to kick-start the recruitment process (preliminary assessments and/or telephone interview).

Apply now to join our successful team.


Please note:
Subject to local legislation, and as applicable to the position to which you have applied, Intrado may require your consent at the point of offer to complete certain background screening checks including (but not limited to) Legal right to work in the relevant country, reference checks, Credit checks and Criminal checks. Failure to complete these checks / meet the required criteria may result in offer withdrawal.

At West we don't just accept difference - we celebrate it, support it, and build success upon it. We are proud to be an equal opportunities employer and no part of this advertisement is intended to discriminate on any grounds.